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Senior Design Travel Request Form
Senior Design Travel Request Form
"
*
" indicates required fields
Section A
Traveler Name
*
First
Last
UF Email
*
Alternate Email
This field is hidden when viewing the form
Position
*
Faculty
Student
Sr Design
Guest
Staff
Mailing Address
*
Street Address
Address Line 2
City
State / Province / Region
ZIP / Postal Code
Afghanistan
Albania
Algeria
American Samoa
Andorra
Angola
Anguilla
Antarctica
Antigua and Barbuda
Argentina
Armenia
Aruba
Australia
Austria
Azerbaijan
Bahamas
Bahrain
Bangladesh
Barbados
Belarus
Belgium
Belize
Benin
Bermuda
Bhutan
Bolivia
Bonaire, Sint Eustatius and Saba
Bosnia and Herzegovina
Botswana
Bouvet Island
Brazil
British Indian Ocean Territory
Brunei Darussalam
Bulgaria
Burkina Faso
Burundi
Cabo Verde
Cambodia
Cameroon
Canada
Cayman Islands
Central African Republic
Chad
Chile
China
Christmas Island
Cocos Islands
Colombia
Comoros
Congo
Congo, Democratic Republic of the
Cook Islands
Costa Rica
Croatia
Cuba
Curaçao
Cyprus
Czechia
Côte d'Ivoire
Denmark
Djibouti
Dominica
Dominican Republic
Ecuador
Egypt
El Salvador
Equatorial Guinea
Eritrea
Estonia
Eswatini
Ethiopia
Falkland Islands
Faroe Islands
Fiji
Finland
France
French Guiana
French Polynesia
French Southern Territories
Gabon
Gambia
Georgia
Germany
Ghana
Gibraltar
Greece
Greenland
Grenada
Guadeloupe
Guam
Guatemala
Guernsey
Guinea
Guinea-Bissau
Guyana
Haiti
Heard Island and McDonald Islands
Holy See
Honduras
Hong Kong
Hungary
Iceland
India
Indonesia
Iran
Iraq
Ireland
Isle of Man
Israel
Italy
Jamaica
Japan
Jersey
Jordan
Kazakhstan
Kenya
Kiribati
Korea, Democratic People's Republic of
Korea, Republic of
Kuwait
Kyrgyzstan
Lao People's Democratic Republic
Latvia
Lebanon
Lesotho
Liberia
Libya
Liechtenstein
Lithuania
Luxembourg
Macao
Madagascar
Malawi
Malaysia
Maldives
Mali
Malta
Marshall Islands
Martinique
Mauritania
Mauritius
Mayotte
Mexico
Micronesia
Moldova
Monaco
Mongolia
Montenegro
Montserrat
Morocco
Mozambique
Myanmar
Namibia
Nauru
Nepal
Netherlands
New Caledonia
New Zealand
Nicaragua
Niger
Nigeria
Niue
Norfolk Island
North Macedonia
Northern Mariana Islands
Norway
Oman
Pakistan
Palau
Palestine, State of
Panama
Papua New Guinea
Paraguay
Peru
Philippines
Pitcairn
Poland
Portugal
Puerto Rico
Qatar
Romania
Russian Federation
Rwanda
Réunion
Saint Barthélemy
Saint Helena, Ascension and Tristan da Cunha
Saint Kitts and Nevis
Saint Lucia
Saint Martin
Saint Pierre and Miquelon
Saint Vincent and the Grenadines
Samoa
San Marino
Sao Tome and Principe
Saudi Arabia
Senegal
Serbia
Seychelles
Sierra Leone
Singapore
Sint Maarten
Slovakia
Slovenia
Solomon Islands
Somalia
South Africa
South Georgia and the South Sandwich Islands
South Sudan
Spain
Sri Lanka
Sudan
Suriname
Svalbard and Jan Mayen
Sweden
Switzerland
Syria Arab Republic
Taiwan
Tajikistan
Tanzania, the United Republic of
Thailand
Timor-Leste
Togo
Tokelau
Tonga
Trinidad and Tobago
Tunisia
Turkmenistan
Turks and Caicos Islands
Tuvalu
Türkiye
US Minor Outlying Islands
Uganda
Ukraine
United Arab Emirates
United Kingdom
United States
Uruguay
Uzbekistan
Vanuatu
Venezuela
Viet Nam
Virgin Islands, British
Virgin Islands, U.S.
Wallis and Futuna
Western Sahara
Yemen
Zambia
Zimbabwe
Ã…land Islands
Country
Additional Travelers
*
Please list any additional travelers who will be accompanying you on your trip
Add
Remove
Faculty Advisor
*
First
Last
Faculty Advisor Email
*
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International Travel?
*
Yes
No
Section B
Departure Date
*
MM slash DD slash YYYY
Departure Time
*
Hours
:
Minutes
AM
PM
AM/PM
Return Date
*
MM slash DD slash YYYY
Return Time
*
Hours
:
Minutes
AM
PM
AM/PM
Type of Travel
*
Please select a travel type
Meeting
Research
Project Review
Travel Activities
*
Describe activities related to the choice above
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Funding Source Options
Please select a funding source
Grant
Departmental
Foundation
Overhead
Start-Up
Other
Additional Destinations?
*
Yes
No
This field is hidden when viewing the form
Additional Destinations
Additional Destinations
Arrival Date
*
MM slash DD slash YYYY
Destination
*
Type of Travel
*
Please select a travel type
Admissions Recruiting
Agency Field Management
Audit
Client Visits or Site Visits
Complimentary Travel
Conference or Convention
Consultant or Contractual Services
Faculty Recruitment
Generic Employee Reimbursement
Grant Review
Inspections
Interview
Investigations
Legal Services
Meeting
Miscellaneous
Professional Development
Recruitment
Research
Speaker or Guest Speaker
Testing
Tournament
Training
Transporting Other
Transporting Records
Workshop
Funding Source
*
Please select a funding source
Grant
Departmental
Foundation
Overhead
Start-Up
Other
Additional Funding Info
*
Please provide the name of the entity supplying your funding.
How is this travel applicable to the funding source you have chosen?
*
Add destination
Remove destination
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Personal Days
Personal Day
*
MM slash DD slash YYYY
Add personal days
Remove personal days
Section C
Ground transportation during travel?
Yes
No
Please check all that apply
*
Taxi
Rental Car
Own Vehicle
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Estimated miles in personal car
*
This field is hidden when viewing the form
Est. mileage cost
*
Taxi Payment
*
Please select a payment type
Personal
My PCARD
Other PCARD
Department Booking
Complimentary
Number of taxis
*
Estimated cost of taxis
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Rental Car Payment
*
Please select a payment type
Personal
My PCARD
Other PCARD
Department Booking
Complimentary
Estimated fuel amount for rental car
*
Rental Car Confirmation Number
*
Please provide the confirmation number associated with your rental.
Rental Agency
*
E.g. National or Enterprise
Comments
What entity or organization is paying for this expense?
Additional Cars
If additional rental cars are needed, please fill in the info here, or contact
Sara Pons
.
Driver's Name
*
First
Last
Passenger's Name (Only 1 passenger per car)
First
Last
Rental Car Reservation Info
Please Note – There are two locations to pickup a rental car, and the hours are listed below:
Enterprise – 730 W. University Avenue
Monday – 7:30am – 6:00pm
Tuesday- 7:30am – 6:00pm
Wednesday – 7:30am – 6:00pm
Thursday – 7:30am – 6:00pm
Friday – 7:30am – 6:00pm
Saturday – 9:00am – 12:00pm
Sunday – CLOSED
Enterprise – GNV Airport
Monday – 7:30am – 11:00pm
Tuesday- 7:30am – 11:00pm
Wednesday – 7:30am – 11:00pm
Thursday – 7:30am – 11:00pm
Friday – 7:30am – 11:00pm
Saturday – 8:00am – 11:00pm
Sunday – 8:00am – 11:00pm
National – GNV Airport
Monday – 7:00am – 11:59pm
Tuesday- 7:00am – 11:59pm
Wednesday – 7:00am – 11:59pm
Thursday – 7:00am – 11:59pm
Friday – 7:00am – 11:59pm
Saturday – 8:00am – 11:15pm
Sunday – 8:00am – 11:15pm
—
Pick-Up Date
*
MM slash DD slash YYYY
Pick-Up Time
*
Hours
:
Minutes
AM
PM
AM/PM
Pick-Up Location
Indicate a specific location, or if picking up from the airport, the airport code.
Street Address
Address Line 2
City
State / Province / Region
ZIP / Postal Code
Afghanistan
Albania
Algeria
American Samoa
Andorra
Angola
Anguilla
Antarctica
Antigua and Barbuda
Argentina
Armenia
Aruba
Australia
Austria
Azerbaijan
Bahamas
Bahrain
Bangladesh
Barbados
Belarus
Belgium
Belize
Benin
Bermuda
Bhutan
Bolivia
Bonaire, Sint Eustatius and Saba
Bosnia and Herzegovina
Botswana
Bouvet Island
Brazil
British Indian Ocean Territory
Brunei Darussalam
Bulgaria
Burkina Faso
Burundi
Cabo Verde
Cambodia
Cameroon
Canada
Cayman Islands
Central African Republic
Chad
Chile
China
Christmas Island
Cocos Islands
Colombia
Comoros
Congo
Congo, Democratic Republic of the
Cook Islands
Costa Rica
Croatia
Cuba
Curaçao
Cyprus
Czechia
Côte d'Ivoire
Denmark
Djibouti
Dominica
Dominican Republic
Ecuador
Egypt
El Salvador
Equatorial Guinea
Eritrea
Estonia
Eswatini
Ethiopia
Falkland Islands
Faroe Islands
Fiji
Finland
France
French Guiana
French Polynesia
French Southern Territories
Gabon
Gambia
Georgia
Germany
Ghana
Gibraltar
Greece
Greenland
Grenada
Guadeloupe
Guam
Guatemala
Guernsey
Guinea
Guinea-Bissau
Guyana
Haiti
Heard Island and McDonald Islands
Holy See
Honduras
Hong Kong
Hungary
Iceland
India
Indonesia
Iran
Iraq
Ireland
Isle of Man
Israel
Italy
Jamaica
Japan
Jersey
Jordan
Kazakhstan
Kenya
Kiribati
Korea, Democratic People's Republic of
Korea, Republic of
Kuwait
Kyrgyzstan
Lao People's Democratic Republic
Latvia
Lebanon
Lesotho
Liberia
Libya
Liechtenstein
Lithuania
Luxembourg
Macao
Madagascar
Malawi
Malaysia
Maldives
Mali
Malta
Marshall Islands
Martinique
Mauritania
Mauritius
Mayotte
Mexico
Micronesia
Moldova
Monaco
Mongolia
Montenegro
Montserrat
Morocco
Mozambique
Myanmar
Namibia
Nauru
Nepal
Netherlands
New Caledonia
New Zealand
Nicaragua
Niger
Nigeria
Niue
Norfolk Island
North Macedonia
Northern Mariana Islands
Norway
Oman
Pakistan
Palau
Palestine, State of
Panama
Papua New Guinea
Paraguay
Peru
Philippines
Pitcairn
Poland
Portugal
Puerto Rico
Qatar
Romania
Russian Federation
Rwanda
Réunion
Saint Barthélemy
Saint Helena, Ascension and Tristan da Cunha
Saint Kitts and Nevis
Saint Lucia
Saint Martin
Saint Pierre and Miquelon
Saint Vincent and the Grenadines
Samoa
San Marino
Sao Tome and Principe
Saudi Arabia
Senegal
Serbia
Seychelles
Sierra Leone
Singapore
Sint Maarten
Slovakia
Slovenia
Solomon Islands
Somalia
South Africa
South Georgia and the South Sandwich Islands
South Sudan
Spain
Sri Lanka
Sudan
Suriname
Svalbard and Jan Mayen
Sweden
Switzerland
Syria Arab Republic
Taiwan
Tajikistan
Tanzania, the United Republic of
Thailand
Timor-Leste
Togo
Tokelau
Tonga
Trinidad and Tobago
Tunisia
Turkmenistan
Turks and Caicos Islands
Tuvalu
Türkiye
US Minor Outlying Islands
Uganda
Ukraine
United Arab Emirates
United Kingdom
United States
Uruguay
Uzbekistan
Vanuatu
Venezuela
Viet Nam
Virgin Islands, British
Virgin Islands, U.S.
Wallis and Futuna
Western Sahara
Yemen
Zambia
Zimbabwe
Ã…land Islands
Country
Airport Code
If picking up from the airport, please provide the airport code
Returning Date
*
MM slash DD slash YYYY
Returning Time
*
Hours
:
Minutes
AM
PM
AM/PM
Returning Location
Indicate a specific location, or if returning to the airport, the airport code.
Street Address
Address Line 2
City
State / Province / Region
ZIP / Postal Code
Afghanistan
Albania
Algeria
American Samoa
Andorra
Angola
Anguilla
Antarctica
Antigua and Barbuda
Argentina
Armenia
Aruba
Australia
Austria
Azerbaijan
Bahamas
Bahrain
Bangladesh
Barbados
Belarus
Belgium
Belize
Benin
Bermuda
Bhutan
Bolivia
Bonaire, Sint Eustatius and Saba
Bosnia and Herzegovina
Botswana
Bouvet Island
Brazil
British Indian Ocean Territory
Brunei Darussalam
Bulgaria
Burkina Faso
Burundi
Cabo Verde
Cambodia
Cameroon
Canada
Cayman Islands
Central African Republic
Chad
Chile
China
Christmas Island
Cocos Islands
Colombia
Comoros
Congo
Congo, Democratic Republic of the
Cook Islands
Costa Rica
Croatia
Cuba
Curaçao
Cyprus
Czechia
Côte d'Ivoire
Denmark
Djibouti
Dominica
Dominican Republic
Ecuador
Egypt
El Salvador
Equatorial Guinea
Eritrea
Estonia
Eswatini
Ethiopia
Falkland Islands
Faroe Islands
Fiji
Finland
France
French Guiana
French Polynesia
French Southern Territories
Gabon
Gambia
Georgia
Germany
Ghana
Gibraltar
Greece
Greenland
Grenada
Guadeloupe
Guam
Guatemala
Guernsey
Guinea
Guinea-Bissau
Guyana
Haiti
Heard Island and McDonald Islands
Holy See
Honduras
Hong Kong
Hungary
Iceland
India
Indonesia
Iran
Iraq
Ireland
Isle of Man
Israel
Italy
Jamaica
Japan
Jersey
Jordan
Kazakhstan
Kenya
Kiribati
Korea, Democratic People's Republic of
Korea, Republic of
Kuwait
Kyrgyzstan
Lao People's Democratic Republic
Latvia
Lebanon
Lesotho
Liberia
Libya
Liechtenstein
Lithuania
Luxembourg
Macao
Madagascar
Malawi
Malaysia
Maldives
Mali
Malta
Marshall Islands
Martinique
Mauritania
Mauritius
Mayotte
Mexico
Micronesia
Moldova
Monaco
Mongolia
Montenegro
Montserrat
Morocco
Mozambique
Myanmar
Namibia
Nauru
Nepal
Netherlands
New Caledonia
New Zealand
Nicaragua
Niger
Nigeria
Niue
Norfolk Island
North Macedonia
Northern Mariana Islands
Norway
Oman
Pakistan
Palau
Palestine, State of
Panama
Papua New Guinea
Paraguay
Peru
Philippines
Pitcairn
Poland
Portugal
Puerto Rico
Qatar
Romania
Russian Federation
Rwanda
Réunion
Saint Barthélemy
Saint Helena, Ascension and Tristan da Cunha
Saint Kitts and Nevis
Saint Lucia
Saint Martin
Saint Pierre and Miquelon
Saint Vincent and the Grenadines
Samoa
San Marino
Sao Tome and Principe
Saudi Arabia
Senegal
Serbia
Seychelles
Sierra Leone
Singapore
Sint Maarten
Slovakia
Slovenia
Solomon Islands
Somalia
South Africa
South Georgia and the South Sandwich Islands
South Sudan
Spain
Sri Lanka
Sudan
Suriname
Svalbard and Jan Mayen
Sweden
Switzerland
Syria Arab Republic
Taiwan
Tajikistan
Tanzania, the United Republic of
Thailand
Timor-Leste
Togo
Tokelau
Tonga
Trinidad and Tobago
Tunisia
Turkmenistan
Turks and Caicos Islands
Tuvalu
Türkiye
US Minor Outlying Islands
Uganda
Ukraine
United Arab Emirates
United Kingdom
United States
Uruguay
Uzbekistan
Vanuatu
Venezuela
Viet Nam
Virgin Islands, British
Virgin Islands, U.S.
Wallis and Futuna
Western Sahara
Yemen
Zambia
Zimbabwe
Ã…land Islands
Country
Airport Code
If returning to the airport, please provide the airport code
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Vehicle Type
*
Compact
Other
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Vehicle Justification
*
If a vehicle type other than a compact is needed, please provide justification
Estimated Rental Cost (Including Fuel)
Fuel: $25 / day
Compact: $25.55 / day
Minivan: $35 / day
Additional Cars
If additional rental cars are needed, please fill in the info here, or contact
Sara Pons
.
This field is hidden when viewing the form
Reimbursement type
*
Would you like to be reimbursed for meals & lodging, or on a Per Diem basis ($80 per day)?
Meals & Lodging
Per Diem
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Per Diem Allowance
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Comments
Will you be requesting reimbursement for lodging?
*
Yes
No
How many lodging arrangements will you be making?
*
UPLOAD FIRST LODGING CONFIRMATION RECEIPT
Accepted file types: doc, docx, odt, pdf, jpg, png, Max. file size: 7 MB.
Payment Type for First Lodging Arrangement
*
Please select a payment type
Personal
My PCARD
Other PCARD
Complimentary
Estimated Cost of First Lodging Arrangement
*
UPLOAD SECOND LODGING CONFIRMATION RECEIPT
Accepted file types: doc, docx, odt, pdf, jpg, png, Max. file size: 7 MB.
Payment Type for Second Lodging Arrangement
*
Please select a payment type
Personal
My PCARD
Other PCARD
Complimentary
Estimated Cost of Second Lodging Arrangement
*
UPLOAD THIRD LODGING CONFIRMATION RECEIPT
Accepted file types: doc, docx, odt, pdf, jpg, png, Max. file size: 7 MB.
Payment Type for Third Lodging Arrangement
*
Please select a payment type
Personal
My PCARD
Other PCARD
Complimentary
Estimated Cost of Third Lodging Arrangement
*
UPLOAD FOURTH LODGING CONFIRMATION RECEIPT
Accepted file types: doc, docx, odt, pdf, jpg, png, Max. file size: 7 MB.
Payment Type for Fourth Lodging Arrangement
*
Please select a payment type
Personal
My PCARD
Other PCARD
Complimentary
Estimated Cost of Fourth Lodging Arrangement
*
UPLOAD LODGING CONFIRMATION RECEIPTS FOR ANY ADDITIONAL LODGING ARRANGEMENTS
Please upload any additional documents, and contact
Sara Pons
if you will be making more than five lodging arrangements.
Drop files here or
Select files
Accepted file types: doc, docx, odt, pdf, jpg, png, Max. file size: 7 MB.
Will you be requesting reimbursement for airfare?
*
Yes
No
How many flights will you be taking?
*
UPLOAD AIRFARE CONFIRMATION & RECEIPT FOR YOUR FIRST FLIGHT
Drop files here or
Select files
Accepted file types: doc, docx, odt, pdf, jpg, png, Max. file size: 7 MB.
Payment Type for First Flight
*
Please select a payment type
Personal
My PCARD
Other PCARD
Complimentary
Estimated Cost of Airfare for First Flight
*
UPLOAD AIRFARE CONFIRMATION & RECEIPT FOR YOUR SECOND FLIGHT
Drop files here or
Select files
Accepted file types: doc, docx, odt, pdf, jpg, png, Max. file size: 7 MB.
Payment Type for Second Flight
*
Please select a payment type
Personal
My PCARD
Other PCARD
Complimentary
Estimated Cost of Airfare for Second Flight
*
UPLOAD AIRFARE CONFIRMATION & RECEIPT FOR YOUR THIRD FLIGHT
Drop files here or
Select files
Accepted file types: doc, docx, odt, pdf, jpg, png, Max. file size: 7 MB.
Payment Type for Third Flight
*
Please select a payment type
Personal
My PCARD
Other PCARD
Complimentary
Estimated Cost of Airfare for Third Flight
*
UPLOAD AIRFARE CONFIRMATION & RECEIPT FOR YOUR FOURTH FLIGHT
Drop files here or
Select files
Accepted file types: doc, docx, odt, pdf, jpg, png, Max. file size: 7 MB.
Payment Type for Fourth Flight
*
Please select a payment type
Personal
My PCARD
Other PCARD
Complimentary
Estimated Cost of Airfare for Fourth Flight
*
UPLOAD AIRFARE CONFIRMATIONS & RECEIPTS FOR ANY ADDITIONAL FLIGHTS
Please upload any additional documents, and contact
Sara Pons
if you will be flying more than five times.
Drop files here or
Select files
Max. file size: 7 MB.
Will you be requesting reimbursement for meals?
*
International travelers: Please note that international meals are calculated at different rates than domestic meals.
Yes
No
Meals Cost Calculation
*
Comments
Additional Travel Expenses?
Do you have any additional travel expenses (E.g. fuel, tolls, parking or taxis)?
Yes
No
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Additional Travel Expenses
Please indicate any additional travel expenses. To add an expense, use the orange “ADD TRAVEL EXPENSE” button below.
Additional Travel Expenses
Travel Expense
*
Please select a travel expense
Baggage Fee
Registration
Tolls
Parking
Train / Metro
Bus
Other
Payment Type
*
Please select a payment type
Personal
My PCARD
Other PCARD
Complimentary
Estimated Amount
*
Comments
If “Complimentary” is selected, please indicate what entity or organization is paying for the expense
Add Travel Expense
Remove Travel Expense
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This field is hidden when viewing the form
Travel Days Calculation
This input stores the number of days from the trip departure to the trip return date.
This field is hidden when viewing the form
Lodging Calculation
This input stores the total cost of lodging for the trip.
This field is hidden when viewing the form
Airfare Calculation
This input stores the total cost of airfare for the trip.
This field is hidden when viewing the form
Travel Expenses Calculation
This input stores the total cost of travel expenses for the trip, with the exclusion of rental car costs, meals, lodging, airfare, and per diem allowance.
Total Estimated Cost
*
Comments or Notes
*
Certification Statement
*
I certify that I have read and understand the UF Travel Policies and Procedures stated on the
UF travel webpage
.
Confirm
Certification Statement
*
I certify that I have read and understand the UF-ISE Sr. Design Travel Policies that have been provided to me.
Confirm
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