Travel Authorization Request

"*" indicates required fields

Section A

Traveler Name*

First Last

UFID*

Email*

Position*

Mailing Address*

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Fund Approver Same as Traveler?*

Yes

Fund Approver*

First Last

Fund Approver Email*

International Travel?*

Yes

MedEx ID Number*

Please register your travel with the UF International Center

Taking UF Equipment?*

Yes

UF Equipment Need*

Completed My Assets Equipment Form*

Please complete and submit the My Assets Equipment Form

Submitted My Assets Form

Class Provisions

Travel During Class Time?*

Yes

Classes Affected*

Provisions Made*

Section B

Departure Date*

Departure Time*

Return Date*

Return Time*

Type of Travel*

Conference URL*

Conference Agenda, Schedule, or Program

Drop files here or

Accepted file types: doc, docx, odt, pdf, jpg, png, Max. file size: 7 MB.

Funding Source*

Additional Funding Info*

Please provide the name of the entity supplying your funding.

Destination and Purpose of Travel*

Please enter the city, state you are travelling to and the purpose of travel.

How is this travel applicable to the funding source you have chosen?*

Additional Destinations?*

Yes

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Additional Destinations

Arrival Date*

Destination*

Type of Travel*

Funding Source*

Additional Funding Info*

Please provide the name of the entity supplying your funding.

How is this travel applicable to the funding source you have chosen?*

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Will you be requesting reimbursement for this travel?*

Yes

Is another entity covering your expenses?*

Yes

Sponsor Name

Please name the entity covering your expenses, and fill in the outside activities report.

Are there any personal days during this trip?*

Yes

Number of Personal Days*

Personal Day 1*

Personal Day 2*

Personal Day 3*

Personal Day 4*

Personal Day 5*

Personal Day 6*

Personal Day 7*

Personal Day 8*

Personal Day 9*

Personal Day 10*

Upload flight cost comparison*

Drop files here or

Accepted file types: doc, docx, odt, pdf, jpg, png, Max. file size: 7 MB.

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Personal Days Calculation

Please enter a number from 1 to 100.

Section C

Ground transportation during travel?

Yes

Please check all that apply*

Personal Car

Taxi

Rental Car

Estimated miles in personal car*

Est. mileage cost*

Taxi Payment*

Number of taxis*

Estimated cost of taxis

Rental Car Payment*

Estimated fuel amount for rental car*

Rental Car Confirmation Number*

Please provide the confirmation number associated with your rental.

Rental Agency*

E.g. AVIS or Budget

Comments

What entity or organization is paying for this expense?

Additional Cars

If additional rental cars are needed, please fill in the info here, or contact Sara Pons.

Rental Car Reservation Info

Please Note – There are two locations to pickup a rental car, and the hours are listed below:

AVIS – 1714 Southwest 34th St
Mon – 7:30am – 6:00pm
Tue- 7:30am – 6:00pm
Wed – 7:30am – 6:00pm
Thu – 7:30am – 6:00pm
Fri – 7:30am – 6:00pm
Sat – 9:00am – 12:00pm
Sun – CLOSED

AVIS – GNV Airport
Mon – 7:30am – 11:00pm
Tue- 7:30am – 11:00pm
Wed – 7:30am – 11:00pm
Thu – 7:30am – 11:00pm
Fri – 7:30am – 11:00pm
Sat – 8:00am – 11:00pm
Sun – 8:00am – 11:00pm

Budget – 1714 Sw 34th St
Mon – 7:30am – 6:00pm
Tue- 7:30am – 6:00pm
Wed – 7:30am – 6:00pm
Thu – 7:30am – 6:00pm
Fri – 7:30am – 6:00pm
Sat – 8:00am – 3:00pm
Sun – 8:00am – 3:00pm

Budget – GNV Airport
Mon – 10:00am – 10:00pm
Tue- 10:00am – 10:00pm
Wed – 10:00am – 10:00pm
Thu – 10:00am – 10:00pm
Fri – 10:00am – 10:00pm
Sat – 10:00am – 10:00pm
Sun – 10:00am – 10:00pm

—

Pick-Up Date*

Pick-Up Time*

Pick-Up Location

Indicate a specific location, or if picking up from the airport, the airport code.

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Airport Code

If picking up from the airport, please provide the airport code

Returning Date*

Returning Time*

Returning Location

Indicate a specific location, or if returning to the airport, the airport code.

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Airport Code

If returning to the airport, please provide the airport code

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Vehicle Type*

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Vehicle Justification*

If a vehicle type other than a compact is needed, please provide justification

Estimated Fuel Cost

Vehicle Cost

Additional Cars

If additional rental cars are needed, please fill in the info here, or contact Sara Pons.

Reimbursement type*

Would you like to be reimbursed for meals & lodging, or on a Per Diem basis ($80 per day)?

Meals & Lodging

Per Diem

Per Diem Allowance

Comments

Will you be requesting reimbursement for meals?*

International travelers: Please note that international meals are calculated at different rates than domestic meals.

Yes

Meals Cost Calculation*

Comments

Will you be requesting reimbursement for lodging?*

Yes

How many lodging arrangements will you be making?*

UPLOAD FIRST LODGING CONFIRMATION RECEIPT

Accepted file types: doc, docx, odt, pdf, jpg, png, Max. file size: 7 MB.

Payment Type for First Lodging Arrangement*

Estimated Cost of First Lodging Arrangement*

UPLOAD SECOND LODGING CONFIRMATION RECEIPT

Accepted file types: doc, docx, odt, pdf, jpg, png, Max. file size: 7 MB.

Payment Type for Second Lodging Arrangement*

Estimated Cost of Second Lodging Arrangement*

UPLOAD THIRD LODGING CONFIRMATION RECEIPT

Accepted file types: doc, docx, odt, pdf, jpg, png, Max. file size: 7 MB.

Payment Type for Third Lodging Arrangement*

Estimated Cost of Third Lodging Arrangement*

UPLOAD FOURTH LODGING CONFIRMATION RECEIPT

Accepted file types: doc, docx, odt, pdf, jpg, png, Max. file size: 7 MB.

Payment Type for Fourth Lodging Arrangement*

Estimated Cost of Fourth Lodging Arrangement*

UPLOAD LODGING CONFIRMATION RECEIPTS FOR ANY ADDITIONAL LODGING ARRANGEMENTS

Please upload any additional documents, and contact Sara Pons if you will be making more than five lodging arrangements.

Drop files here or

Accepted file types: doc, docx, odt, pdf, jpg, png, Max. file size: 7 MB.

Will you be requesting reimbursement for airfare?*

Yes

How many flights will you be taking?*

UPLOAD AIRFARE CONFIRMATION & RECEIPT FOR YOUR FIRST FLIGHT

Drop files here or

Accepted file types: doc, docx, odt, pdf, jpg, png, Max. file size: 7 MB.

Payment Type for First Flight*

Estimated Cost of Airfare for First Flight*

UPLOAD AIRFARE CONFIRMATION & RECEIPT FOR YOUR SECOND FLIGHT

Drop files here or

Accepted file types: doc, docx, odt, pdf, jpg, png, Max. file size: 7 MB.

Payment Type for Second Flight*

Estimated Cost of Airfare for Second Flight*

UPLOAD AIRFARE CONFIRMATION & RECEIPT FOR YOUR THIRD FLIGHT

Drop files here or

Accepted file types: doc, docx, odt, pdf, jpg, png, Max. file size: 7 MB.

Payment Type for Third Flight*

Estimated Cost of Airfare for Third Flight*

UPLOAD AIRFARE CONFIRMATION & RECEIPT FOR YOUR FOURTH FLIGHT

Drop files here or

Accepted file types: doc, docx, odt, pdf, jpg, png, Max. file size: 7 MB.

Payment Type for Fourth Flight*

Estimated Cost of Airfare for Fourth Flight*

UPLOAD AIRFARE CONFIRMATIONS & RECEIPTS FOR ANY ADDITIONAL FLIGHTS

Please upload any additional documents, and contact Sara Pons if you will be flying more than five times.

Drop files here or

Max. file size: 7 MB.

Additional Travel Expenses?

Do you have any additional travel expenses (E.g. tolls or baggage fees)?

Yes

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Additional Travel Expenses

Please indicate any additional travel expenses. To add an expense, use the orange “ADD TRAVEL EXPENSE” button below.

Additional Travel Expenses

Travel Expense*

Payment Type*

Estimated Amount*

Comments

If “Complimentary” is selected, please indicate what entity or organization is paying for the expense

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Travel Days Calculation

This input stores the number of days from the trip departure to the trip return date.

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Lodging Calculation

This input stores the total cost of lodging for the trip.

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Airfare Calculation

This input stores the total cost of airfare for the trip.

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Travel Expenses Calculation

This input stores the total cost of travel expenses for the trip, with the exclusion of rental car costs, meals, lodging, airfare, and per diem allowance.

Total Estimated Cost*

Additional Notes or Information

Please provide any additional notes or information not mentioned above

Additional Attachments

e.g. Receipts, Registrations

Upload Attachments

Drop files here or

Accepted file types: doc, docx, odt, pdf, jpg, png, Max. file size: 7 MB.

Personal Days Statement*

I understand that if my travel includes any personal days, I will complete the following cost comparison requirement:

“Any travel that has personal time included in the trip and requires more time/days away than the normal work portion of the trip, will require a cost comparison. This will ensure that the university is not paying more than what the business portion of the trip would have cost. (The quote must be printed the same day and on the same airline of the ticket purchased.)”

Confirm

Certification Statement*

I certify that I have read and understand the UF Travel Policies and Procedures stated on the UF travel webpage.

Confirm